MCLA
May 3, 2006
Harbor Lite Lodge

CALL TO ORDER: President Jo Bradley called the meeting to order at 1:20 pm.
Board members that were present were Richard Strom, Michael Webster, Stuart Marcus, Scott Schneider, Jim Hurst, Jan Rodriguez, Jitu Ishwar and guest,
Nick Patel. Present via teleconferencing were Mike Bradbrook and Steven Musser.

II. An addition was added to the agenda to decide plan of action for the
Vichy/Orr Springs/Stanford Inn protest letter.

III. Treasurer Richard Strom reported that no tax return was due because
We did not make enough monies. This year because of monies received from BOS, we will have to do a tax return.

Treasurer reported that annual form was filed with the Franchise Tax
Board with a $20 filing fee.

Treasurer reported that legally we have met all requirements in preparation for the BID.

Treasurer also reported that all monies spent on BID need to be consolidated and sent to county. He needs itemized bills to submit.

Correspondence: Discussion of protest letter sent to all lodging by
Vichy Springs, Orr Springs & Stanford Inn and how to address. Michael Webster suggested not to respond in a negative manner, rather respond with a positive marketing letter – giving bullet points.

Jim Hurst made a MOTION to send out a letter to all lodging owners; a marketing piece stressing important points and providing information regarding the BID. Richard Strom seconded the motion and it was unanimously approved. (During the course of the rest of the meeting our PR Team, Penny Greenwood and Bruce Lewis, with input from the Board wrote the piece, got it printed, stuffed and mailed)

IV. PRIVILEDGE OF THE FLOOR - nothing to report
V. STATUS OF THE BID – Penny reported on BID protests. Suggested that we speak with lodging owners who are against BID and let them know we are concerned that they have accurate information about the BID.

We need as many innkeepers and business people as possible to come to the May 9, 2006 BOS Meeting. We need to call our supervisors and let them know we are concerned about the wrong information being
disseminated and make sure they know we support their decision to approve the BID.

Jitu Ishwar suggested getting a letter to each supervisor showing support of BID from our area.

Penny will make up a form for Lodging Owners to use to rescind protests.

Tony Shaw called in via teleconferencing. He will get final BID ordinance
by end of day. It will be posted on our website. He reviewed the process for the BOS Hearing, Tuesday, May 9, 2006. He suggested to let the opposition speak first then follow by being positive.


VI. BYLAW REWRITE – Richard Strom reported to the board that we are in the process of rewriting the bylaws because they were out of date and
do not reflect anything about the BID and the advisory board. He stated that we have to make them reflect reality if the BID passes.

The board proposed to put the by law discussion on hold till further information could be obtained and discussed. Discussion continued regarding if the BID passed what changes would need to be made and how they should overlap.

A MOTION was made by Jim Hurst to inact an “emergency motion” to delay the annual meeting until late September to give board time to determine outcome of the BID and to make the necessary amendments to the bylaws. Current terms of board will be extended until annual meeting.
Jitu SECONDED the motion and it was unanimously approved.


VII. LEGAL PREPARATIONS – Richard Strom reported that fuidiciary insurance was needed.

VIII. ADVISORY BOARD NOMINATIONS – The board recommended
Denny Shah, Inland, Jim Hurst, Coastal, and Jo Bradley, MCLA Board as candidates for the Advisory Board. These individuals are willing to serve on advisory board. Johnny Schmidt and Printha were also recommended, with back ups Neil Bhula, and Christina Affinito.

XIV. PROMOTION PLAN – The Promotional Committee will consist of 9 members to be voted each year in June at the annual meeting. The first year there will be some with 1 year terms and the rest will have 2 year term s Going forward all will have 2 year terms that will be staggered. Five will be Board Members and four Non-Board Members. Scott Schneider read the Promotion Plan and RFQ. A discussion arose regarding what was needed now, or after the BID passes. A decision was made by the board to continue this discussion at our next board meeting.


The meeting was adjourned at 6:10 pm.


Respectfully submitted by Jan Rodriguez